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Why Should I Exhibit at Southwest Showcase?

  • Enjoy a concentrated, one-day exhibition that gives you maximum marketing impact to your target audience at an affordable cost.

  • Be part of an exclusive group of exhibitors offering the best products, services and destinations for the meetings industry.

  • Attend education sessions with attendees to receive professional development for your industry.

  • A concentrated floor plan with nothing to distract attendees from visiting your booth.

Booth prices start at $1,125 for a regular inline booth and increase based on size and location on the show floor. Booth prices increase after December 18, 2023.


Expo booth sales for Southwest Showcase 2024 are underway. Thanks to online booth sales sponsor Map Your Show, SWS suppliers are able to access the floor plan, see who is in each booth, make a selection, and pay for the space or print their own invoice starting in October.. IMPORTANT: If there are no 20'×20' booths available, at the request of the SWS Steering Committee those wishing to purchase a 20'×20' or larger should contact Show Management at 571.291.3187 for assistance.

2024 Booth Fees



Corner Booth



Inline Booth




The booth fee includes two full conference registrations per 100 sq. ft. of space purchased, and the ability to purchase one additional. i.e. a 10'×20' booth would include four full conference registrations at no additional cost, and the exhibitor could purchase two additional if desired.

Additional Booth Personnel



Booth Personnel



Cut-off date for advance pricing is on or before December 18, 2023.

We will be building on the success of last year’s conference, attendance is expected to be outstanding. A first-class lineup of speakers and a vendor-friendly schedule will make this year’s event one of our best. Don’t delay, interest has been high and booths are going fast.


Company Name

1859 Historic Hotels

Abilene CVB

Alexa Management

Amarillo CVB

Arlington CVB


Beaumont CVB

Bell County Partners

Corpus Christi

Discover Denton

Discover Odessa

Discover San Angelo


Fredericksburg CVB

Freeman Decorating

Georgetown CVB

Grapevine CVB

Greater New Braunfels Chamber of Commerce/CVB

Harrell Hospitality Group


Hilton Garden Inn Harlingen Convention Center

Hilton/Courtyard Waco

Holiday Inn Austin Town Lake

Hyatt Hotels of Texas

Inn of the Mountain Gods

Kalahari Resorts & Conventions

Laredo Convention & Visitors Bureau

Long Beach CVB

Map Your Show

McCarthy Print

Norris Conference Centers

Shepard Exposition Services

Sheraton Austin Georgetown Hotel and Conference Center

South Padre Island CVB

Summit Hotels

Superior Expo Services

Tapatio Springs

The Holdsworth Center Campus on Lake Austin

Visit Allen TX

Visit Austin

Visit Bastrop

Visit College Station

Visit Dallas

Visit Fort Worth

Visit Frisco

Visit Galveston

Visit Houston

Visit Irving

Visit Plano

Visit Rockwall

Visit San Antonio

Visit San Marcos

Visit Tyler

Waco CVB


Amarillo Convention and Visitors Bureau - Breakfast and Breaks

Beaumont Convention and Visitors Bureau - Breakfast and Breaks

Corpus Christi - Industry Supporter

Freeman Decorating - Diamond Alliance Sponsor 

Kalahari Resorts & Conventions - Badge & Lanyard Sponsor

McCarthy Print - Onsite Program

Superior Expo Services - Expo Champagne Welcome

Visit Dallas - Headshots

Visit Fort Worth - Keynote Luncheon Speaker

Visit Irving - Tote Bag Sponsor

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